The IT Experts

Use Proper Password Management
As one of the most important parts of protecting your infrastructure, password management can’t be ignored. Your passwords should be complex, using both upper and lower-case letters, numbers, and symbols. While this might make them difficult to remember, an enterprise-level password manager can make this task easier.

Check for Security Certificates
Before you enter sensitive credentials into any website, you should first check to see that it’s secured with a security certificate. In Google Chrome, you can check this by looking for the green padlock icon next to the URL in the address bar. In general, if you see a website with an https:// in the URL, it’s probably secure, but it’s still best to check the certificate.

Implement a Spam Filter
Hackers tend to use email as a scamming option. They will include links that lead to malicious downloads or fake websites that are designed to harvest your credentials. You can dodge many of these bullets by hovering over the link and checking to see where it goes, before you actually download the file or go to the website.

Be Careful of What You Download
Online “freeware,” will often come bundled with unwanted programs, like adware or browser add-ons. Many of these add-ons can be malicious in nature, so it’s best to always pay attention to end-user license agreement prompts, and to be on the lookout for what you are agreeing to. In other words, don’t leave checkboxes checked unless you actually want what they’re offering.

Always Keep a Firewall and Antivirus Solution Active
It’s of the utmost importance to always keep a firewall and antivirus running on your network and its endpoints. Firewalls can keep threats out of an infrastructure, while an antivirus can eliminate the threats that manage to make it through your defenses. Never disable your firewall for any reason.

Use Content Filtering
Most business owners associate content filtering with blocking social media and other time-wasting online content, but its use extends far beyond that. With content filtering, you can keep your users from accessing fake websites or those that contain malware that could negatively affect your infrastructure.

Identify Phishing Attacks
While a spam filter can keep some phishing emails at bay, others will undoubtedly still make it through the restrictions. Phishing attacks use deception to trick users into handing over important credentials or sensitive data. The hacker might even pretend to be someone else in order to extort information from you. Look for spelling errors or inconsistencies if you receive messages from unsolicited sources, and never let your guard down. You can even cross-check the email addresses or phone numbers that you have on file to check if the user is legit or trying to scam you.

Just Use Common Sense
People tend to act impulsively or irrationally when faced with threats like malware and viruses. Instead, you should devote your time and energy into resolving the problem, rather than panicking. Doing so can help minimize the damage done and avoid the threats altogether.

For more great security tips and tricks, reach out to KB Technologies at (954) 834-2800, and subscribe to our blog.

Spam Inundation

If you've been using email for a while either professionally or personally you have almost certainly gotten email from people you don't know. Most of these emails are blatantly unwanted while others can look 'almost' legit, as if a real person is trying to contact you. Often (and unfortunately) spammers can get your email address when you put it online or use it to register for accounts on sites on the internet. The good news is standard spam protection is getting better these days, and more advanced spam protection is cost effective for businesses that need the extra layer of protection. Spam can cause a lot of harm for a business network if it isn't kept under control - spam can bog down email servers and eat up network bandwidth and plus it drastically slows down employee productivity because they need to sift through it all just to find their real email. If you and your staff are getting more than a few spam emails a day, contact us at (954) 834-2800 and ask about our anti-spam solutions.

Don't Open Attachments from Unsolicited Emails

This has been a golden rule for general email usage for a very long time. If you received an email from a stranger and there is an attachment, don't touch it. If you receive an email from a contact and there is an attachment, but anything is suspicious, don't touch it. This goes the same for links - if the email was unexpected and just seems fishy, it is possible your contact's email may have been compromised. Use your judgment on this, but remember it isn't your contact trying to trick you, they are merely the victim of a similar hoax from one of their contacts. If you have any doubt, simply reply or pick up the phone and ask them about it before continuing.

Keep your Computer Safe

Be sure to keep antivirus definitions up to date, and run scans regularly. Running adware and spyware removal software at regular intervals is important too. Be sure your Windows Updates are up to date as well. For businesses, you'll want to invest in network protection to keep external threats from leaking in. Even for small Florida businesses, security and threat management is important to keep operations running smoothly and to prevent expensive downtime and data theft.

Don't Rely on Email for Storage

Everyone has done this at least once; you are working on a report or document on one computer and you email it to yourself in order to pull it up on another computer. That's fine as long as you mind your inbox capacity, but you shouldn't rely on email for storing files, not even as a reliable backup. Imagine having to painstakingly pick through all of your email to restore your most important files. It doesn't sound like a good idea now, does it? On top of that, email isn't any less prone to data corruption or loss than any typical storage solution, and unless the server hosting your email is backed up with a reliable solution, it could be here today and gone the next.

Encrypt Sensitive Data

If you send sensitive data to other recipients, you will want to consider email encryption. Some industries require this. Email encryption simply scrambles the message while it is being sent, and depending on what type of encryption, will descramble itself or allow your recipient to log in to a secure location to view the data. Although email encryption services vary, most of them are very cost effected especially when put beside the risks of sensitive data getting leaked and stolen. Give us a call at (954) 834-2800 to learn more about email encryption and what solution is right for your business needs.

There are several factors that contribute to the speed of a PC. Let's very briefly break these down:

CPU/Processor

The CPU handles all of calculations a computer performs. These days consumer-class CPUs handle billions and even trillions of instructions per second. While dated processors can greatly influence the actual speed of a computer, if your PC is fairly new (as in 1 or 2 years old, and possibly older for higher end builds) it's likely not bottlenecking your performance. Today, CPUs are equipped with two, four, or even more cores, which means the CPU can handle an more calculations exponentially and consume less electricity.

RAM/Memory

Random Access Memory is basically the short-term memory of your computer. While your computer is loading and running applications, they get stored in the RAM. The RAM is much faster than the hard drive, so your computer doesn't need to spin it's wheels looking for specific files and parts of applications. The more RAM you have, the more "stuff" that can be stored in it. The faster your RAM, the faster your computer can sift through the data that gets temporarily pushed into it. Once your RAM is full, your computer will depend on the hard drive to retrieve information, and that's where things get sluggish. Once you stop running a program, it will remove itself from the RAM to free up some space for everything else running.

Hard Drive

The hard drive is the storage device of a computer. For extremely high-end PCs, the hard drive is the bottleneck. Hard drives, when compared to RAM, are very slow to access and write information. Once your computer needs to rely on your hard drive heavily for RAM, things are going to start getting bogged down. While it's great that your PC can rely on your hard drive in this way for those times it needs some extra memory, it is likely this is the slowdown. Unfortunately, because hard drives are mechanical and have moving parts, there's limitations to how fast science can make them perform. There are costly solid-state drives, but as a performance-improving factor on a standard workstation, typically solid state drives aren't the cost-effective answer.

Of course, there are software factors as well. Malware and Spyware can bog down your system, and after a lot of use, temporary files can bog things down. Before upgrading hardware, you'll want to have a technician run a quick evaluation on your PC - it's possible a little cleanup can make all the difference in the world.

Otherwise, the next step is upgrading the RAM. RAM is usually relatively cheap, even to double or triple your existing RAM with faster, higher performance memory. Often the cost of the new RAM itself will be between $50 and $100, and more than likely less than that, and that's for a substantial increase, but it depends on your PC.

Is your computer running slow? Does it get bogged down by the time you have all of your day-to-day applications open? Contact us at (954) 834-2800 for a quick evaluation to see if a simple, cost-effective upgrade will help you perform your job more effectively.